How can I measure call center agents' unavailable and "not ready" time?
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Is there a KPI for "not ready time"? How can I calculate this metric – for example, for an agent who is required to be available eight hours to answer calls?
Most call center and call routing systems provide measurements for the time a representative is signed into the system and "not ready" to take a call, as well as the overall time they are logged onto the system to handle calls. Most systems allow the agent to indicate and the system to track at least a basic degree of the reason for not being ready to take calls to distinguish call wrap-up time versus unavailable for other reasons.
There is no general rule or calculation to determine what is an acceptable or a target KPI – for unavailable for wrap-up or other reasons. The amount of time allowed is specific to your center's needs. It is not uncommon to see the unavailable time targets for non wrap-up in the 4% -- 8% range. The metric is usually calculated as a percentage of signed on time.
Example of unavailable time calculation:
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